REDCap can create this Record ID for you or you can create it manually. The Data Collection Instrument column displays the name of the form, while the Status column displays icons, with a green circle indicating a completed form, a red circle an incomplete form, and a stacked circles icon for repeating forms. When the project is in production mode and significant changes need to be made, it is wise to copy the project and make changes to the copy. The mobile app securely stores the information on the mobile device; once internet service is available, the information can be uploaded to the research project. Do you need participants to have the option to submit the same type of information multiple times as different instances under the same record (e.g. In this example, we want to ask about Diet, Exercise, and Medication methods only if they say they use those methods to manage their diabetes. In the example above, "Chips" is the label for the first answer choice, and '1' is its code/raw value. Here are some things to keep in mind: As the Record ID cannot be hidden from users of your REDCap project, you should make sure to, If you are managing a project with many users, it is often a good idea to check the, As an alternative to field comments, under. If you want to manually set the. REDCap supports embedded audio and video, with several different options for video under the Descriptive field type, as well as full support for the HTML
tag in any field type, which allows you to play a recording with a question. Did you know you can track discrepancies in your data via the Data Quality Module? Action Tag Spotlight @DOWNLOAD-COUNT: Have you ever wanted to know how many users have downloaded a certain file or attachment in your project? Action Tag Spotlight @WORDLIMIT: This is the sister Action Tag to the @CHARLIMIT Action Tag. Make your surveys stand out by making a custom theme in the Survey Settings page. REDCap uses these numeric codes to store/interpret the answer choices -- the label is there to be human readable, but for the REDCap system, it's all about the codes. Then we can convert it to a Survey using REDCap (Watch REDCap Survey Video) as see in Figure 11. General Tips User-Friendly Survey Buttons: Often times, it can be unnecessarily cumbersome for participants to answer radio or checkbox questions where the buttons appear too small on their screen or is too difficult to click on mobile phones. This can be used to collect information on a periodic basis for example, you can send out an Alert to participants on a daily basis that includes the [survey-queue-url] smart variable, which will take them to the survey queue to fill it out. Any form could become a survey, although some forms make more sense than others do, for example, a survey could be used to collect demographics for participants, whereas a study management survey is less practical. is an optional form element and is not required for data entry or collection. A simple question set will be used to determine which methods a participant uses. . First, look on the Project Setup tab. The timestamp outputs reflect the survey's completion time (according to the time and timezone of the REDCap server.) To ensure information security, set up a Data Access Group (DAG). From guidance on how to register for a REDCap account to more comprehensive guides on how to navigate the platform to meet your research needs, this page contains information for all stages of the REDCap project management process. In this example, we piped [first_name] [last_name] into the survey instructions. Using this feature you can supplement your survey with video to enhance the experience for your participants. . DAGs can be created at any time, but it is best to do it before data collection begins. Looking for more fine-tuned control of your surveys? This guide describes how to set up and use the Randomization Module within REDCap. Did you know you can add a text box to a matrix field? Remember REDCap automatically assigns a unique record identifier when you create a new record. This guide describes how to update the Project Owner, PI information and IRB Number in REDCap. This external module allows you to add tooltips to your Data Entry Forms and Surveys! This external module adds the following new action tags: Example: A REDCap project has a DAG of department names at Tufts University. The IRB has approved REDCap as a platform to perform informed consents remotely and electronically using REDCaps survey features. When the DAG tool is in use, groups of users can see records created by users within their group, but blinded to the entire set of records. Piping allows you to use the value of any form in that record in a field or value of another form. This permits for easier participant tracking, workflow processes, and error identification. Labs commonly have multiple values, and using repeating forms is an easy, organized way to collect those values. Do you want to applyformatting in your REDCap projects and survey forms? records in your project). Please keep in mind: Wondering how to split up your project into instruments (i.e., forms or surveys)? Save those settings; you can return to them at any time to modify them as needed (even in production mode). This REDCap module replaces a text, radio, or checkbox field with an image that users can interact with to select one or more options. Remove unvalidated text and notes fields. You can find more information about creating and editing fields in the section of this guide 'Online Designer: Instruments and Fields'. REDCap make it easy with built in tools and formats allows exporting data for analysis a cinch. (A link to that page is on the Project Setup tab, in a lower step on the page.) export_data_access_groups. That copied version would be in development mode and have no records/data. Inside of the descriptive field label add the smart variable with the proper data. Please note that the REDCap Team does not have access to any statistical packages. In our sample registry, we create three forms: Demographics, Labs, and Study Management, each form has user-defined fields related to data for that form. Do you want to warn users that they have entered an unexpected value in a way that isnt covered by the built-in field validation options? However, the two surveys cannot be linked, which keeps the first survey's data anonymous. For example, SPSS may not be able to process variable names which include negative values. All REDCap surveys and data collection instruments can be downloaded as PDFs and printed for manual offline data collection. The Study Management form (Figure 3) is used for registry management. [record-dag-label] Harvard Site . Download a smaller export. Each of these records is distinct, with its own forms that store data. To export your data dictionary to a PDF file, follow these steps: Project Home; Codebook; Print Page; Change; Save as PDF. Click on the pencil icon to edit the field: When you are in the editing field window, you can edit the Field Label, the Variable Name, add validation, and note if the field is an identifier. Email us atasktulibrary@temple.edu. REDCap is compatible with (and can be used on) desktop computers, laptops, tablets (including iPads), smart phones (both Android and Apple), and any other device having an internet connection. Example of change where you will lose data this is known as a label mismatch error: Because the new code of Other is now 5, any data that was entered as 4, Other will now be given the value of 4, White Cheese because REDCap only looks at the numeric codes and not the text-based answer labels after the codes. You can use rule H to check your project, and it will let you know if there are any discrepancies. Want a question to only appear the first time someone takes a repeating survey? While these restrictions will indeed warn the user if their inputted date value is invalid, it will not fully stop them from entering the invalid date and progressing to the next question. Ultimate liability for any changes made to the project after it has been moved to production rests with the researcher and their team. See tutorial 7: Surveys for more information. or other special characters in text fields, it can throw off the columns when viewing it in a stats package. Concerned about bots filling out your public surveys? We recommend you use a section header or a descriptive field for your progress bar. First, look on the Project Setup tab. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH. However, the Global Access User can add the. From the drop-down select Assign to Data Access Group and select the appropriate group. The record ID and the REDCap User fields do not need to be created. You can do this using the branching logic with smart variables such as [event-name]<>[event_1]. g) Records and fields are marked either new, modified, or unmodified. ', in which the coded values should be inside single or double quotes for the choice(s) you wish to hide. REDCap Docs @ QMUL Record ID Type to start searching REDCap Docs @ QMUL Home . ", and uses coded values on items such as multiple-choice questions. This process is activated by a trigger field being saved. Create a new report having only a subset of the data you want. Download the Data Dictionary as a csv and make changes to multiple parts of instrument(s) at once. The Data Quality tool is a great way to help ensure the integrity of your data. The record status dashboard (a feature that allows you to get a quick, high-level overview of the current state of data entry in your records) can be customized. All later instruments are considered a continuation of the earlier one(s). Want to present different users with different options for a question, but still use a single variable for analysis? These include font size, font color, and spacing/indentation of field label text. This guides describes how to format and apply branching logic, also known as skip logic, to questions using the Online Designer method to build a database in REDCap. The Library has no access to or familiaritywith any statistical packages. Once this module is enabled for your project you can use this feature anywhere in your project! External Module Spotlight QR Code Shortcut: QR Codes are simple and effective methods to provide additional means for participants to access information and allow them to use their smartphones scanning capabilities to easily visit the study website. Ever wish you had an easier way to make a selection out of a long list of choices? Select your required project from the 'My Projects ' tab 3. Then download that smaller chunk and see if the data opens in the package. The following HMTL code can be copy/pasted into any section of REDCap that accepts HTML, and will provide a static progress bar based on the number of sections in the survey. If the project is using DAGs (Data Entry Groups), having auto-numbering enabled will automatically have its record name prepended with the Group ID (DAG ID) number and a dash/hyphen. The Record ID field is always the first field in the first instrument listed in the Online Designer. It is configured at the project level with source instrument (survey) / target field (file upload) pairs. Data Access Group ID before the record id, if desired, to . If in this example the fictional Record #34 was part of the chemistry_dept DAG the [record-dag-name] smart variable would return chemistry_dept for the value! If you need further assistance, ask a colleague who is familiar with the stats . If the changes will not affect existing data in any way, the changes will be automatically applied once you submit them. Once you begin data collection, moving your project to Productionensures youre maintaining data accuracy and integrity. This REDCap module replaces a text, radio, or checkbox field with an image that users can interact with to select one or more options. 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Auto-validation allows fields to be verified by trusted biomedical ontologies. Therefore, our smart variable should appear as [survey-duration:demographics:s]. Instead, we recommend using a survey access code, which gives a simplified URL and an access code that the participant can use to access the survey. This is the field the REDCap database uses to link the data for a particular record together -- all databases require a unique ID to distinguish between entries in a database. How to register for a REDCap account or to change the email or name associated with your account. Did you know you can easily compare and contrast information between two records in REDCap in real time? Each form has a Delete Data for THIS FORM only button, which does just that. REDCap (Research Electronic Data Capture) is a secure, HIPAA-compliant web-based application designed for data collection for research studies. Smart Variable Spotlight [survey-duration:instrument:units]:Do you want to know how much time it took for a user to complete a survey? It is a customizable, searchable list dashboard. Click the button next to 'Auto-numbering for records' to enable or disable the feature. The randomization module in REDCap will help you implement a pre-defined randomization model within your project, allowing you to randomize your subjects (i.e. On the 'Record Status Dashboard ' screen, select the required Record/Study ID you want to rename from the list This field will be the leftmost one on the spreadsheet. To hide a section header, all fields until the next section header must also be hidden. The Lock this record for this form? checkbox enables a technical constraint in REDCap that protects the form from being modified or deleted. The most commonly used tags are: Answer choices: don't change the associated numeric code! 1. In this case, we want to see how long it took for the Demographics survey to complete in seconds. Specific applications include a body map (the over 70 body regions), a smile scale from 1-7 with facial expressions, and 3 representations of teeth and teeth surfaces. If you need to collect data in a repeated manner, you can enumerate fields on a form (e.g., Contact_Date_1, Contact Date_2, and Contact_Date_3) or repeating forms (see Figure 5). Use conditional logic in your database by using an if/then statement in calculated fields. Instrument names -- don't change them via the Data Dictionary, or you'll lose all data on form completeness. This allows you to send specific surveys to different email address instead of designating only one email field for the whole project. While you can change the "Field Label" during data collection to fix spelling or grammar, changing the "Variable Name" will delete all data previously stored under that variable name. You can use the logging tool to troubleshoot issues that arise due to a change in data value, calculations and branching logic that are no longer working, etc. For more details about how to use this module in your project check, The REDCap 9.5.5 upgrade brought many new features, including, For an in-depth look at more features of the 9.5.5 upgrade, check out the, As part of the REDCap 9.5.5 Upgrade in February 2020, Tufts CTSI has enabled the, For more details about the Mobile App, what its for, and how to use it, please, Do you want to personalize your project for the study team as well as for the participants? Automated Survey Invitations can be used to schedule surveys to be sent at a specific day and or time! Because of this limitation, you may want to consider copying your project and using the copied version instead. Upload the new csv version into same project or a different project. Add the @HIDDEN-SURVEY action tag to this field so that it is not visible to participants taking the survey and only appears when checking the form itself in the Record Status Dashboard. There's no good alternative for changing a variable name once you've collected data -- you'll either need to you'll either need to stick with the old variable name or be willing to re-import data for that question. This will trigger REDCap to perform the calculation and populate the field. Please see the attachment below for more information on other Action Tags. Once you complete step two, you will be prompted to define some additional features of your survey instrument. Figure 12. You can add or overwrite data for existing records by putting the correct record id value in this column. The data type for each field determines the appearance of the field. REDCap views records as shown in Record ID 3 and 9 (see Figure 9). If the data within those fields matches across multiple records, a duplicate is reported. This external module provides a tool for you to check for duplicate data across two or more projects. If you do not want to use PCOM colors for HTML coding, you can find HTML color generators here: As a general rule, we recommend that you download all data from REDCap as raw data because raw data is used for project analysis. Do not post links online unless you want people from around the world to fill out your survey! @HIDDEN -- Hides the question/field on the survey page, the data entry form, and in the REDCap mobile app. (This feature gets locked down when moving to production. This guide describes how to create a customized data report in REDCap. REDCap has the ability to repeat a data collection instrument or an entire event of instruments an unlimited number of times without having to specify the amount needed. You can add your study logo to the top of a project in addition to the participant surveys. REDCap allows you can format and de-identify data for analysis in other systems. Only that survey can have a public link. In this example, we add a field note if the desired unit mg/dL to the Blood Glucose field and the % unit to the Hemoglobin A1C field. All integration should be completed in collaboration with the REDCap team. Click "create snapshot of instruments" to back up your instruments before making any major changes. If different respondents will complete the other surveys, then a separate project should probably be used for each group of respondents. To ensure information security, set up a Data Access Group (DAG). The Action Tag @MAXCHECKED gives you the flexibility of setting a hard limit on the number of answers someone can check off for this question. REDCap supports integration with electronic health records and other data repositories using Dynamic Data Pull and custom APIs. This guide describes how to create and distribute a single survey, methods for collecting anonymous and non-anonymous survey data, how to set up longitudinal survey collection and how to get notified when a participant submits a survey. If you add a calculated field after collecting the data used in the calculation, you will need to re-save the form containing the calculation. Are you running a collaborative project? The REDCap Mobile App adds a new dimension to the softwares versatility by providing users with a tool for offline data collection when an internet connection is not available. The first step would be to create each field (if needed). Adding the following HTML tags to a full orpart of a field label will convert it to a link:. The Record ID belongs to the participant, so all forms for a participant will have the same Record ID. The instance of a repeating instrument always comes after the variable name. Interested in modifying the appearance of surveys, or making them information-only? Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you. Example: Suppose you have an instrument Demographics and you want to find out how long it took for your users to complete this survey when looking at the records in the Record Status Dashboard. Using Send-It, you can upload and send files, including existing project documents, that are too large for email attachments or that contain sensitive data to multiple recipients. This module also prevents users from marking a form as Complete if any of the required fields on a form are blank, thereby blocking access to the next form until all required fields have data in them. By utilizing field embedding you can insert a text box into a matrix option to allow for more flexibility with matrix fields allowing you to add a write in option. As an alternative, consider using an Action Tag to hide the question. ), or having the DAG name appear in the record ID (UF-1, UF-2, UF-3) instead of the DAG ID (98-1, 98-2, 98-3, etc.) This becomes relevant at upload time. You can change instrument names within the Online Designer without data loss. Each action tag has a corresponding action that is performed for the field when displayed on data entry forms and survey pages. The, Worried about making a significant change to your instruments? Use Profiles to find collaborators and subject-matter experts throughout our research community. You can access this through the survey settings and find Survey-specific email invitation field. If you wish, you can rename the record_id variable name (to something such as study_id or participant_id) as soon as you create the project. [aggregate-min: fields: parameters]: The minimum value of a field across all records in a project. We recommend as a best practice that you use @NOW. Download a copy of the Current Data Dictionary and a copy of the projects existing data via a data export (go to Data Exports, Reports, and Stats in the Project ). Communication is a key component to any successful registry whether between the registry team and the participants or internal communication among the registry team. REDCap Messenger is a chat-based tool integrated right into the project web interface that allows quick communication in a secure environment. Note: IRB approval is needed to perform e-consenting through REDCap. Ideal Example -- plan ahead to avoid label mismatch errors! Under the 'Data Collection' menu on the left , select 'Record Status Dashboard ' 4. To get the most out of REDCap, please refer to these helpful hints: External Module Spotlight Auto Record Generation: Do you have multiple REDCap projects where youd like to migrate some specific data from one project to another? 2019-2023. Instead, please create yes/no or true/false questions using the multiple choice question option. You can present participants with different pages based on their responses, or set up a Front Page survey that redirects to different instruments based on the responses. Troubled by the lack of customization options for images in your survey or simply want to add some pictures to your survey? Tufts Clinical and Translational Science Institute, Integrating Underrepresented Populations in Research, Clinical and Translational Science Graduate Program, Junior Faculty Research Career Development Forum, Blue Star Investigator Certificate Program, Patient-Centered Outcomes Research Institute (PCORI), Biomedical and Health Data Sciences Collaborative (BHDSC), CLINICAL RESEARCH STAFF QUARTERLY TRAINING: Peer-to-Peer Onboarding: Techniques for Training Your New Coworker (or Yourself! Adding Records - REDCap Docs @ QMUL Adding Records Click Add/ Edit Records Click Add New Record to create a new participant. Storage of all personally identifiable data and protected health information should follow your IRB and institutional protocol. The Data Comparison Tool under the Applications menu will allow you to see the similarities and differences between two records with the differences being notably highlighted! Are you a PI or Manager supervising staff members who use REDCap? record_id dont change or move this variable name, because doing so will delete all of the data in your project. Next we build a new variable, if we are piping in responses this variable will need to be in a new . Action Tag Spotlight @CHARLIMIT: If you need to restrict the number of character a user can enter into a Text Box or Notes Field the @CHARLIMIT Action Tag can help accomplish this task. [aggregate-max: fields: parameters]: The maximum value of a field across all records in a project. REDCap Data Entry User's Guide & Reference Manual Page 4 Data Entry Fields Figure 4 illustrates an example of a data entry form for a generic database. (It would also be totally separate to the original project, ensuring you still had the original data and could quickly reference it in the future.). Using the DAG Switcher, users assigned to Data Access Groups (DAGs) can optionally be assigned to multiple DAGs, in which they may be given the privilege of switching in and out of specifically assigned DAGs on their own. The technical storage or access is necessary for the legitimate purpose of storing preferences that are not requested by the subscriber or user. The best way to become familiar with the question types is to experiment with them -- we recommend you create a practice project and import the Data Dictionary below. One of the most useful rules is H, which looks for incorrect values in calculated fields. You can track who has responded to your survey by using the Participant List option, and you can identify individual responses by using the Participant Identifier feature. In development mode, the Other Functionality tab has a button to erase all data. Surveys are versions of forms that permit data collection via email, web links, or even paper. You can add new records to your project by putting a new value in the Record_ID field (or however you have named it). For each function we will show how the function could be used to support our sample registry. This option will allow users to add protection to their public survey using Googles CAPTCHA functionality, which can prevent bots from entering trash data into a public survey. The first survey should route straight to the second survey. REDCap is primarily a data collection tool and is not intended for long-term storage of study data, especially if it contains PHI. Record Labelling To turn off auto increment you need to click Disable in the Enable optional modules and customisations on the Project Setup page. There are several field types in REDCap including text boxes, radio buttons and drop down lists (select only one answer),