Once identified, parent pages are usually presented as mega-menus in the intranet site architecture. This certainly makes ongoing management and maintenance easier. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. Step 2: Write an Internal Job Ad. Company Intranet Examples. Available on. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. Consider incorporating a real-time team chat feature. But you can leave out sections like "About Us.". SSO is a great time-saver and makes for a smoother, more coherent user experience. New team members will be grateful they wont have to remember every colleagues name and job title from day one. Now it is time to share this great news with everybody, and thank your team members for their contribution. Employee profiles help workers to get to know each other, especially during onboarding. Crisis Communications. Drives collaboration: By providing centralized access to the tools and information workers need to perform their jobs, employees can find what they need and work better as collaborative teams. Employee engagement surveys can help you identify areas of organizational improvement. Here are 11 intranet best practices to help you find and implement the right software solution for your organization: 1. Wayfinding helps users to find their way around the site. Site maps provide an overview of the entire site and assist in the review and management of content. You can upload documents, images, or videos for instant sharing. Static, unchanging content is boring and quickly becomes disengaging. Display business updates or alerts. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. The power of possibility . In the example below, workers can log in using their Google or Office 365 password. The intranet was, as such, of little value to employees, if not a waste of resources. HR will have a parent page, which will be the gateway to all HR informationand data. And they can also limit access to pages. We'll show you how Workmates can engage eveyone in your organization, transform your culture, How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. Use the intranets simple administration tools to restrict forum access to relevant personnel. Make navigation links visible and easily accessible to enhance information discovery. Post on Social Media. The following section showshow intranets help companies become more effective. Okta SSO simplifies the way users connect. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. This does not mean, of course, that intranets are deployed for no underlying rationale or only for collaboration and interactivity purposes. Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . Communicate the purpose of the intranet with emphasis on your organisation's needs. Other HR Teams made the switch from Workplace. Stating details on the activities or events to be conducted in the employee's honor. As an employer, sending your team the retirement announcement email to inform them about their colleague . Intranet designs look and work differently on mobile devices. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. Insert YouTube or Vimeo videos directly in your intranet. To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. It also allows a company to reach out to an existing customer base . Employee recognition softwareempowers every employee to recognize and be recognized on an equal playing field. Existing employees can go to the tables and ask their new coworkers questions. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. In todays digital workplace, your intranet has to be optimized for mobile devices. Press Ganey, the leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce . For users, quicklinks are a big time saver. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. And change the colors and font to reflect your corporate style. Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. Or make it completely mysterious. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. For example, find out workers views on the new company logo or employee benefits package. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. An easy-to-follow dropdown menu sets out the available tools. An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. Workmates: A Comprehensive Intranet Solution, 7 Benefits of Integrating a Company Intranet, how intranets help companies become more effective. Here is an administration example taken from a MyHub Intranet site. Accordions and expanding text are perfect for mobile-responsive intranets. Nowadays, its essential to have a mobile-responsive intranet. Upload photos or images relevant to your business. And they are also a useful way to highlight new features and content. When it comes to the intranet, it's hard to top Happeo, an all-in-one intranet solution that makes it easy to create, share, and find information. Ask all staff/key volunteers to change their email signature. Keep it simple and avoid using jargon or technical language. You may be surprised to learn that modern internet solutions have evolved beyond traditional webpage frameworks to offer more functionality and deliver a wide range of new benefits. It can be extremely valuable for health care companies to use their intranets to focus on employee recognition and rewards. Forms are automatically routed to the relevant department for action. Make sure users can navigate without hesitation. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. This will give your intranet a cohesive look and feel. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. This intranet homepage is a fantastic example of how it should be done. Employee profiles differ from company to company but often include areas of expertise and current projects. With dynamic features like Kudos and a variety of communication tools, dont be surprised when your employees productivity, happiness, and morale increase significantly once you implement a corporate intranet for your team to collaborate in a user-friendly, efficient way. Advanced intranet administrators will love the endless possibilities for customization CSS makes possible. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. The intranet example forum below is particularly useful for companies with geographically spread workforces or large numbers of remote workers. These mega-menus, in turn, provide drop-down access to the lower level or child pages. Hello everyone, Please let's welcome the new member of our organization: Joyce Abraham Joyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. The information in each expanding text area doesnt load until the user clicks the chosen product. 2. The classic intranet use case is a home for company resources. Subject line: Help us welcome [new employee name] to the team! And if you are using lots of videos on your intranet, then upload them first to YouTube. Staff directories bring workers together regardless of location. Content is hidden from the user until they click, and an expandable menu appears. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. Conduct an intranet needs analysis. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. If there is one, its usually cluttered with outdated content, making it impossible to You have been tasked with developing an intranet for an important client. Join so many other talented HR professionals by contributing to the HR Cloud blog. [Employee name] will be responsible for [brief description of . Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. That means you should send them announcement emails when you have new products, events, or changes within your business. It provides an overview of the entire site. Many companies spend top dollar on trend-setting customer-facing websites with all the bells and whistles. You can pick and choose from a variety of templates as appropriate to your organizations needs. Not only will the intranet be cumbersome to use, but it will also be challenging to navigate. Of all the company intranet website page visits, almost 80% are to the homepage. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. Custom integrations mean employees dont waste time switching between different platforms and logins. Financial technology organizations, especially legacy businesses in desperate need of a culture facelift, can use their intranets powerful announcement feature to improve communications and strengthen their corporate culture. Visually engaging, they welcome users to the page. Happy Hour 1: Give new employees a brief introduction. Simple, straightforward administration tools are a must. Some ways to improve your website announcement email subject line include: Telling people exactly what they get when they open your emails. Visual appeal is essential. Example #4: Content management system. Something along the lines of "Check out our new website," with a link is appropriate. We'd love to chat with you more about how Workmates can benefit you and your employees. Adding their first name in the subject line to keep them engaged. You can even adapt the template and introduce custom fields as appropriate. This is critical for remote workers and non-desk staff. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. Intranet Launch Ideas. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. Test out the intranet design on smartphones and tablets before going live. You can also set up topic-based conversations using # channels. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. That high-res, glossy sales brochure may not be viable for your sales reps on the road. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. The interactivity features so commonly today were virtually unknown. This year's finalists were: Best Intranet Launch winner: Piedmont Healthcare, The Village. Ensure staff dont miss out on important updates with targeted notifications. However, the most common and important types are in-app messages, emails, and social media posts. Instead, pick a format that works well on both the web and mobiles. Intranets offer a range of solutions to businesses of all sizes and in all sectors. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. give regular status updates at meetings. Employee recognitionis a fundamental part of the employee experience, and it helps toimproveemployees overall satisfaction and engagement levels. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. Benefits is another interesting SharePoint template available for free. Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. User colors and different fonts and font sizes to highlight the main headings from sub-headings. Heres how you can utilize. And managers have more oversight of where things are at and any potential bottlenecks. 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